PROV Retention and Disposal Authority (RDA) Documents Issued or Varied 2022-23

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Section 12 of the Public Records Act 1973 (Vic) requires the Keeper of Public Records to establish standards for the efficient management of public records and assist public offices in the application of those standards to records under their control. The Act requires public offices to implement records management programs in accordance with the standards established by the Keeper. All standards are available on the PROV website: www.prov.vic.gov.au/recordkeeping-government/standards-policies-rdas

No. 2 Standard on Records Management Programs

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This standard sets minimum requirements for public offices' records management programs and to establish principles to guide public offices in establishing and maintaining those programs.

No. 4 Standard on Recordkeeping in the Electronic Business Environment

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The purpose of this standard is to ensure that full and accurate records are made and kept of business conducted by public offices in the electronic business environment.

No. 9 Standard on the appraisal and disposal of State records

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This standard sets benchmarks to guide public offices in conducting appraisal and disposal processes, including the development of records retention and disposal authorities and the implementation of these authorities in the public office.

Strategies for Documenting Government Business: the DIRKS Manual

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This manual provides best practice methodology for the design and implementation of recordkeeping systems.

No. 3 Standard on the Physical Storage of State Records

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This standard establishes requirements for the physical storage of State records. The standard covers all types of storage media (for example, paper, tapes, disks) but excludes the storage of electronic records on networks or on hard drives.

No. 11 Standard on the physical storage of State records

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The standard sets out principles for the storage of State records. It covers the storage of active and semi active records in the custody of public offices or service providers. The standard does not cover the storage of State archives. The standard replaces Standard No. 3 Standard on the physical storage of State records (issued 28 April 2000).

No. 5 NSW Recordkeeping Metadata Standard

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This standard identifies the metadata elements necessary to facilitate the accessibility, use, management and interoperability of records. It contributes to the full and accurate principles by helping records to be comprehensive, useable and authentic.

No. 12 Standard on records management

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The standard sets out principles for effective records and information management. It replaces Standard No. 6 Standard on counter disaster strategies for records and recordkeeping systems (issued 2002), Standard No. 7 Standard on full and accurate records (issued 2004), Standard No. 8 Standard on managing a records management program (issued 2004), Standard No. 9 Standard on the appraisal and disposal of State records (issued 2007), and Standard No. 10 Standard on digital recordkeeping (issued 2008).