Records related to the policies, procedures, and management of agency business records from creation to eventual disposition. Includes records created and maintained while planning, managing, evaluating, administering, and performing the function of agency records management. Activities include:rn- providing oversight of entire records management programrn- transferring, destroying, and retrieving recordsrn- inventorying records and conducting records surveysrn- scheduling recordsrn- providing other records management services to customer units (such as records storage/reference assistance, and technical assistance with files plans and other records management questions)rn- conducting records clean out daysrn- conducting special projects

The DOL Records Management Program consists of managerial activities required to ensure the proper management of agency records. This includes records created or received within the Department, the secure storage, maintenance, and accountability of these records, and the proper use and disposition of these records.

The Records Control Schedules (RCS) repository provides access to scanned versions of records schedules, or Standard Form 115, Request for Records Disposition Authority, that have been developed by Federal agencies and approved by the Archivist of the United States.

Records accumulated by individual offices that relate to routine day-to-day administration and management of the office rather than the mission-specific activities for which the office exists. Records include:rn- staff locators, unofficial organizational charts, and office seating charts (see Exclusion 1)rn- office-level administrative policies and procedures and files related to their development (see Note 1)rn- calendars or schedules of daily activities of non-high-level officials (high-level officials are defined in GRS 6.1; this item covers those positions not defined as high-level)rn- informal requests and tracking of personnel training, travel, supplies, and equipment, excluding procurement and payment records and forms requesting training (e.g. SF-182)rn- internal office activity and workload reports rn- studies and analyses of office administrative functions and activitiesrn- non-mission related management reviews and surveys rn- minutes of meetings related to administrative activities

Administrative internal control management records. rnRecords related to internal evaluations of accounting and administrative controls, mandated or governed by: OMB Circulars A-123, A-130, and A-76; Government Accountability Office’s (GAO) Standards for Internal Control in the Federal Government (the “Green Book”); and similar requirements or directives. Includes: rn- copies of internal and external directives outlining management control policyrn- management control plans and records of the planning processrn- comprehensive plans documenting agency efforts to comply with OMB Circular A-123 and similar requirementsrn- reports and supporting materials used to document review of program areas for susceptibility to loss or unauthorized use of resources, errors in reports and information, and illegal and unethical actionsrn- feeder reports and compliance statements from agency components contributing to consolidated reports the agency submits to the President/OMB or Congress (see Exclusion 2)rn- records tracking assignments, tasks, and responsibilities rn- related correspondence

The Privacy Act of 1974 requires agencies to publish Systems of Records Notices that describe the categories of personally identifiable information that they collect, maintain, retrieve, and use. The SORN represents the operative notice for the Department's operation of a System of Records, is published in the Federal Register and should be available publicly (via website) for the life of the system.

Records on day-to-day, routine information technology management. Records include:rn- correspondencern- subject files, including briefings, reports, presentations, and studies that do not relate to high-level decision-makingrn- data callsrn- operational and managerial guidance to organizational segments of the agency