VA System of Records Notices (SORNs)
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,A system of records is a file, database, or program from which personal information is retrieved by name or other personal identifier. The Privacy Act provides a number of protections for your personal information. These typically include how information is collected, used, disclosed, stored, and disposed.As part of our privacy policy, VA conducts an annual review of our Privacy Act system of record notices to make sure that they are current and republishes those that require changes or updates.Please select the link to download the excel spreadsheet via the link labeled: 'Privacy Act System of Record'.The spreadsheet contains the following fields: SOR #, PUB DATE, CITATION, HYPERLINK TO FEDERAL REGISTER, SYSTEM TITLE, and POC.,
Information technology development project records - System development records
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These records relate to the development of information technology (IT) systems and software applications through their initial stages up until hand-off to production which includes planning, requirements analysis, design, verification and testing, procurement, and installation. Records include case files containing documentation of planning, decision making, designing, programming, testing, evaluation, and problem solving. Includes records such as:rn- project plansrn- feasibility studiesrn- cost analysesrn- requirements documentsrn- compliance documents rn- change control recordsrn- Project Schedulern- Plan of Action and Milestones (POA&M)rn- Configuration Management Planrn - Resource Management Planrn- Risk Assessment/Mitigation Planrn- Security Planrn- Disaster Recovery Planrn- Test /Acceptance Planrn- Quality Control Planrn- Deployment Guidern- User Guidern- Training Guide
Information technology operations and maintenance records
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Information Technology Operations and Maintenance records relate to the activities associated with the operations and maintenance of the basic systems and services used to supply the agency and its staff with access to computers and data telecommunications. Includes the activities associated with IT equipment, IT systems, and storage media, IT system performance testing, asset and configuration management, change management, and maintenance on network infrastructure. Includes records such as:rn- files identifying IT facilities and sitesrn- files concerning implementation of IT facility and site managementrn- equipment support services provided to specific sitesrn- inventories of IT assets, network circuits, and building or circuitry diagramsrn- equipment control systems such as databases of barcodes affixed to IT physical assets, and tracking of approved personally-owned devicesrn- requests for servicern- work ordersrn- service historiesrn- workload schedulesrn- run reportsrn- schedules of maintenance and support activitiesrn- problem reports and related decision documents relating to the software infrastructure of the network or systemrn- reports on operationsrn- website administrationrn- records to allocate charges and track payment for software and services
DOT Automated Enterprise Continuous Monitoring Program -
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This data set contains information about the security configuration and vulnerability status of DOT information technology assets. The information identifies individual hardware assets, their security configuration settings, their status with respect to known cyber security vulnerabilities, the software products, version numbers and service packs installed thereon, and the individual users who access those information systems.